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ATPM 14.06
June 2008

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by Ed Eubanks, Jr.

Master List

Here’s the second installment of the new-and-improved “Master List.”

The list now covers all applications that are relevant to GTD (that I know of), divided into the categories I’ve been using from the start. Next Actions readers will hopefully recognize the distinctions between GTD applications and more general task managers. You’ll also likely be familiar with advantages and disadvantages of locally-installed applications vs. Web-based tools. I believe these are helpful distinctions, although the lines blur considerably.

I’ve provided a sort of tiered coverage of these apps. My primary focus, naturally, is on the locally-installed, full-on GTD application. Second priority goes to the more general-purpose task management applications, also locally-installed. Finally, Web-based (and browser-based) tools and applications get bottom priority—and you’ll notice that coverage of these is quite sparse. This is out of a sense of necessity on my part: I want to actually get back to writing about using these tools, not just the tools themselves, and I’m limited in how much time I can give to the various aspects of maintaining this column. I’ve also come to the conclusion that the Web application landscape is such a vast and ever-expanding world that it would be difficult, if not impossible, to accurately represent what these tools actually offer. Thus, I’ll limit my coverage to merely listing these.

I strive every time I edit to be comprehensive in this list; I’m sure that I have missed one or two, perhaps even your favorite. I welcome feedback on the list, and invite you to alert me to those apps that deserve a spot on it.

Locally Installed GTD Applications

Action Tracker

next-actions-action-tracker

Developer: Mac Productive

Current Version: 1.3.1

Price: Free

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: FileMaker Pro (free Runtime version available)

Distinguishing Features: Also organizes notes, contacts, and other information related to projects.

News: None

ActionTastic

next-actions-actiontastic

Developer: Jon Crosby

Current Version: 0.9.3

Price: Free, open-source

Development Status: Beta

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: Yes

Print Lists: Yes

Required Applications: None

Distinguishing Features: Processing engine; iPod sync; Mail and MailTags compatibility.

News: None

EasyTask Manager

next-actions-easktask-manager

Developer: Orionbelt.com

Current Version: 1.9.3

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: Yes

Print Lists: Yes

Required Applications: None

Distinguishing Features: Windows version available; automatic advance of uncompleted due tasks to “today.”

News: Recent update improved online features, including iPhone support.

Frictionless

next-actions-frictionless

Developer: Twin Forces

Current Version: 2.0d15

Price: Free, open-source

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Quick-entry box; fuzzy repeated actions.

News: None

Ghost Action

next-actions-ghost-action

Developer: Ghost Park Software

Current Version: 1.1

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: .Mac syncing (without iCal running); PDA/iPod syncing.

News: None

iGTD

next-actions-igtd

Developer: Bartek

Current Version: 1.4.5.6

Price: Free

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Compatible with Address Book, Mail, iSync, and MailTags, as well as Web browser support, Path Finder, Yojimbo, MacJournal, and others; quick-entry feature; simple yet powerful interface.

News: Version 2 is in development (public alpha release available for download), as is iGTD Pro.

iCog

next-actions-ikog

Developer: HensPace

Current Version: 1.88

Price: Free

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Python 2.4 or higher

Distinguishing Features: Compatible with any OS running Python (including Windows); very simple, text-only utility.

News: None

Kinkless GTD

next-actions-kinkless-gtd

Developer: Ethan Schoonover

Current Version: 0.83

Price: Free

Development Status: Beta

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: OmniOutliner Pro 3.6 or higher

Distinguishing Features: Nothing fancy, but a simple list management tool.

News: Schoonover has effectively abandoned development of kGTD since joining the staff of the Omni Group and working on the OmniFocus development team.

mGTD

next-actions-mgtd

Developer: Apokalypse Software Corp

Current Version: 1.2

Price: Free

Development Status: “Pre-final”

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Mori 1.4

Distinguishing Features: Expands Mori (digital notebook) functions to include GTD principles.

News: None

Midnight Inbox

next-actions-midnight-inbox

Developer: Midnight Beep Softworks

Current Version: 1.3.1

Price: $35

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Action timer; quick-note and quick-action hot keys; Mail compatible; “automatic” data collection.

News: Version 2 was recently discussed in great detail on the Web site.

OmniFocus

next-actions-omnifocus

Developer: Omni Group

Current Version: 1.0.2

Price: $80

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Mail- and Spotlight-compatible; simple interface with powerful view features.

News: Version 1.1 has been announced/discussed, said to include a true iPhone application that will be released around the time of the iPhone firmware 2.0 update.

pyGTD

Developer: Thiamin Trek

Current Version: n/a

Price: Free

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Python

Distinguishing Features: Cross-platform compatibility; incorporates Covey-style prioritization with GTD; a simple text-based list.

News: Web site is no longer on the server; if the problem persists, I’ll remove this application from the list.

Ready, Set, Do!

next-actions-ready-set-do

Developer: Todd Vasquez

Current Version: 1.2k

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: A very different approach using a set of AppleScript routines to impose organization and communication across a computer’s entire filesystem; multiple language support.

News: Latest version includes a script for sending an e-mail to RSD from the inbox.

TaskPaper

next-actions-taskpaper

Developer: Hog Bay Software

Current Version: 1.0.3 (26)

Price: $19

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Simple, text-based system; no-frills, intentionally designed as an alternative to more full-featured systems.

News: None

Things

next-actions-things

Developer: Cultured Code

Current Version: 0.9.1

Price: $50 (pre-release price of $40 with signup for newsletter)

Development Status: Alpha

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Features will include: iCal sync; repeating tasks; Mail compatibility; network and multi-computer operation; and import/export options.

News: Those who want to serve as alpha testers may request access. Final release version will cost between $40 and $50.

Thinking Rock

next-actions-thinking-rock

Developer: Avente Pty Ltd.

Current Version: 1.2.3 (2.0e also available)

Price: Free, open-source

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Cross-platform compatibility through Java; interactive collection and processing.

News: Web site now promises that the final version of 2.0 is coming soon (as of April 10, 2008).

Vortex

next-actions-vortex

Developer: AirBlade Software

Current Version: 1.0.13 (r22)

Price: £15 (approx. $30)

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Two-panel view; single-click creation of new tasks and projects; contingent and dependent actions; time and energy requirement indices; Windows version available.

News: No longer for sale! The service and support available on their Web site is for those who already own a license. (This application will be removed for the next issue.)

What To Do

next-actions-what-to-do

Developer: Objective Satisfaction

Current Version: 1.3.2

Price: $29

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Drag-and-drop intensive for easy reorganization; .Mac syncing for multiple computers; XML export.

News: None

Locally Installed General Task Managers

Check Off

Developer: Second Gear

Current Version: 3.8

Price: Free/Donationware

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Distinguishing Features: A menu-bar utility that manages basic task lists; syncs with iPods; a .Mac Backup QuickPick is provided.

News: None

Docket

Developer: Surprise Software

Current Version: 1.3

Price: $20

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Distinguishing Features: A neat, basic list management application. A Windows version is also available.

News: None

DoIt

Developer: Jim McGowan

Current Version: 2.6

Price: Donationware

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: No

Distinguishing Features: .Mac support, and AppleScriptability. Also supports file attachments and categories for lists.

News: None

High Priority

Developer: Aram Kudurshian

Current Version: 1.11

Price: $6--personal; $12--family; $60--business

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes (through iCal)

Distinguishing Features: A system preference pane, creates a menu in the menu bar that lets you create and update your iCal tasks.

News: Not compatible with Leopard; no plans are made for a Leopard-compatible upgrade as of now.

Hot Plan

Developer: Intuiware

Current Version: 1.4.1

Price: $20

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: No

Distinguishing Features: Tracks a substantial amount of information about a given task, including completion status, priority, time remaining; supports tagging, color-coding, and locking of tasks. Also allows collection of URLs and files.

News: None

iClock

Developer: Script Software

Current Version: 3.0.5

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: No

Distinguishing Features: Offers a menu bar–based method of managing task lists; includes .Mac syncing.

News: None

Life Balance

Developer: Llamagraphics

Current Version: 4.0.5

Price: $65 ($80 when bundled with Palm version)

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes (through iCal)

Distinguishing Features: Gives “meta-feedback” about tasks: how much time are you spending in different areas of your life (i.e. work, family, hobbies, etc.), and are you keeping it balanced? Palm and Windows versions available.

News: None

MultitaskingAssistant

Developer: Green Cog Software

Current Version: 1.0

Price: Donationware

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: No

Distinguishing Features: Perhaps especially helpful for repetitive and redundant tasks.

News: None

Stapler

Developer: The Blue Technologies Group

Current Version: 1.1

Price: €7.50 (about $10)

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Distinguishing Features: Is a combination notepad and to-do list manager, with creation date, notes, and a check-box for completed items. Tasks can be color-coded based on a low-level preference setup.

News: None

ToDo X

Developer: Omicron Software Systems, Inc.

Current Version: 2.2

Price: $15

Development Status: Release

iCal Sync: Import from iCal only

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: No

Distinguishing Features: Offers categories, priorities, and attached notes.

News: None

ZooDo

Developer: InterfaceThis

Current Version: 1.0

Price: Free

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes (through iCal)

Distinguishing Features: A basic task-creator for iCal, serving as a “collection bucket.”

News: None

Browser and Web-Based GTD Apps

30 Boxes

Price: Free

Description: Lean and fast, including a calendar, task list, and limited Gmail interaction. Also RSS and iCal feeds, SMS, and sharing. Nice interface, too.

GTDGMail

Price: Free

Description: A Firefox extension for GTD integration with Gmail. Pre-packaged labels, a Review process, specialized searches within Gmail, quick-entry for tasks, and printable. Current version, 1.31, is open-source; requires Firefox.

GTD-PHP

Price: Free

Description: A PHP solution designed to be locally installed. A simple tabbed interface, capture and process stages, weekly review.

Neptune

Price: $10/year

Description: Includes a collection “inbox” and context or project task viewing panes, as well as inactive projects and tasks. Daily e-mail reminders of tasks, new tasks can be added by e-mail, and data export.

Next Action

Price: free

Description: Uses Google Gears and Firefox; has a lean, basic interface with multiple-list management capability. Works with or without a network connection.

Nexty

Price: free

Description: PHP-based, so installs locally and runs in your browser; supports contexts and reminders.

Nozbe

Price: Free

Description: Has markers for which action will be next and a time estimation for tasks. Contexts are visible and identifiable, and it is easy to collect and process quickly.

SimpleGTD

Price: Free

Description: Tabs for next actions, contexts, projects, and done actions; drag-and-drop organization and easy “un-doing” of tasks

Toodledo

Price: Free

Description: Has a Firefox plugin and a Google gadget for easy collection; also supports e-mail, voicemail, and traditional entry for collection. Includes a good overview of GTD in cooperation with their tools, as well.

Tracks

Price: Free

Description: A Web server that runs locally, or hosted through tracks.tra.in. Fast, lean, and pretty, it offers calendaring and a multi-user component.

Vitalist

Price: $5/month (premium)

Description: Is a wide-scale GTD system: collection, project management, recurring actions, and tickler files. Includes a mobile edition, iCal and RSS feeds, and e-mail and SMS reminders. A “premium” (paid) version also includes security encryption, collaboration, file attachments, and calendaring.

GTD and Task Management Wikis

Also in This Series

Reader Comments (1)

Rick · July 7, 2008 - 20:30 EST #1
I think LifeShaker deserves a mention, particularly as it's one of the few apps not to depend wholly on lists:
http://www.funkycloud.com/lifeshaker/

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