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ATPM 14.05
May 2008

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Next Actions

by Ed Eubanks, Jr.

Master List

As promised, here is the new version of my ongoing list of Getting Things Done (GTD) applications. At least, here is the first installment.

This list covers only those applications that are locally installed and promoted as GTD-specific. Regular Next Actions readers will recognize this distinction. Over the course of the next several months, I’ll add two other lists: one for locally installed GTD-friendly applications and another for Web-based applications. I believe these are helpful distinctions, although the lines blur considerably.

As always, I have striven to be comprehensive in this list; I’m sure, however, that there are others that I have missed. I welcome feedback on the list, but I would ask that you keep my distinctions (above) in mind. In other words, please don’t give me a hard time for leaving an application off that isn’t GTD-specific!

I hope you find this helpful.

Locally Installed Applications

Action Tracker

next-actions-action-tracker

Developer: Mac Productive

Current Version: 1.3.1

Price: Free

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: FileMaker Pro (free Runtime version available)

Distinguishing Features: Also organizes notes, contacts, and other information related to projects.

News: None

ActionTastic

next-actions-actiontastic

Developer: Jon Crosby

Current Version: 0.9.3

Price: Free, open-source

Development Status: Beta

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: Yes

Print Lists: Yes

Required Applications: None

Distinguishing Features: Processing engine; iPod sync; Mail and MailTags compatibility.

News: Developer recently discussed the path to 1.0 on his Web site.

EasyTask Manager

next-actions-easktask-manager

Developer: Orionbelt.com

Current Version: 1.9.2

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: Yes

Print Lists: Yes

Required Applications: None

Distinguishing Features: Windows version available; automatic advance of uncompleted due tasks to “today.”

News: Improved online presence for iPhone compatibility; improved printing capabilities now include notes; recently released EasyProject.

Frictionless

next-actions-frictionless

Developer: Twin Forces

Current Version: 2.0d15

Price: Free, open-source

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Quick-entry box; fuzzy repeated actions.

News: 2.0d15+ released with Leopard compatibility.

Ghost Action

next-actions-ghost-action

Developer: Ghost Park Software

Current Version: 1.1

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: .Mac syncing (without iCal running); PDA/iPod syncing.

News: A beta version is available for Leopard users; plans are in place for iPhone compatibility.

iGTD

next-actions-igtd

Developer: Bartek

Current Version: 1.4.5.6

Price: Free

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Compatible with Address Book, Mail, iSync, and MailTags, as well as Web browser support, Path Finder, Yojimbo, MacJournal, and others; quick-entry feature; simple yet powerful interface.

News: Ongoing development of current version frequently brings additional features; v.2 is in development (public alpha release available for download), as is iGTD Pro.

iCog

next-actions-ikog

Developer: HensPace

Current Version: 1.88

Price: Free

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Python 2.4 or higher

Distinguishing Features: Compatible with any OS running Python (including Windows); very simple, text-only utility.

News: None

Kinkless GTD

next-actions-kinkless-gtd

Developer: Ethan Schoonover

Current Version: 0.83

Price: Free

Development Status: Beta

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: OmniOutliner Pro 3.6 or higher

Distinguishing Features: Nothing fancy, but a simple list management tool.

News: Schoonover has effectively abandoned development of kGTD since joining the staff of the Omni Group and working on the OmniFocus development team.

mGTD

next-actions-mgtd

Developer: Apokalypse Software Corp

Current Version: 1.2

Price: Free

Development Status: “Pre-final”

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Mori 1.4

Distinguishing Features: Expands Mori (digital notebook) functions to include GTD principles.

News: None

Midnight Inbox

next-actions-midnight-inbox

Developer: Midnight Beep Softworks

Current Version: 1.3.1

Price: $35

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Action timer; quick-note and quick-action hot keys; Mail compatible; “automatic” data collection.

News: Latest version is Leopard-compatible; v.2 was recently discussed in great detail on the Web site.

OmniFocus

next-actions-omnifocus

Developer: Omni Group

Current Version: 1.0.1

Price: $80

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Mail- and Spotlight-compatible; simple interface with powerful view features.

News: None

pyGTD

Developer: Thiamin Trek

Current Version: n/a

Price: Free

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: Python

Distinguishing Features: Cross-platform compatibility; incorporates Covey-style prioritization with GTD; a simple text-based list.

News: None

Ready, Set, Do!

next-actions-ready-set-do

Developer: Todd Vasquez

Current Version: 1.2j

Price: $20

Development Status: Release

iCal Sync: Yes

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: A very different approach using a set of AppleScript routines to impose organization and communication across a computer’s entire filesystem; multiple language support.

News: A feature allows exporting action lists to iPhone by e-mail.

TaskPaper

next-actions-taskpaper

Developer: Hog Bay Software

Current Version: 1.0.3 (26)

Price: $19

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Simple, text-based system; no-frills, intentionally designed as an alternative to more full-featured systems.

News: Introductory pricing currently available.

Things

next-actions-things

Developer: Cultured Code

Current Version: 0.9.1

Price: $50 (pre-release price of $40 with signup for newsletter)

Development Status: Alpha

iCal Sync: Yes

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Features will include: iCal sync; repeating tasks; Mail compatibility; network and multi-computer operation; and import/export options.

News: Those who want to serve as alpha testers may request access. Final release version will cost between $40 and $50.

Thinking Rock

next-actions-thinking-rock

Developer: Avente Pty Ltd.

Current Version: 1.2.3 (2.0e also available)

Price: Free, open-source

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Cross-platform compatibility through Java; interactive collection and processing.

News: “Epsilon” version of v.2 includes a major overhaul, including plug-in modules, an improved interface, and fixes to problems in previous versions.

Vortex

next-actions-vortex

Developer: AirBlade Software

Current Version: 1.0.13 (r22)

Price: £15 (approx. $30)

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: No

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Two-panel view; single-click creation of new tasks and projects; contingent and dependent actions; time and energy requirement indices; Windows version available.

News: Current version is only compatible with Mac OS X 10.4.

What To Do

next-actions-what-to-do

Developer: Objective Satisfaction

Current Version: 1.3.2

Price: $29

Development Status: Release

iCal Sync: No

QuickSilver Plug-in: Yes

Web-app Sync: No

Print Lists: Yes

Required Applications: None

Distinguishing Features: Drag-and-drop intensive for easy reorganization; .Mac syncing for multiple computers; XML export.

News: None

Also in This Series

Reader Comments (1)

Jolin Warren · May 21, 2008 - 03:51 EST #1
Circus Ponies' NoteBook is also a very capable GTD app (besides being useful for many other things). I believe the developers included certain features specifically so it could be used for GTD. It certainly suits my needs well.

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