Next Actions
Master List
As promised, here is the new version of my ongoing list of Getting Things Done (GTD) applications. At least, here is the first installment.
This list covers only those applications that are locally installed and promoted as GTD-specific. Regular Next Actions readers will recognize this distinction. Over the course of the next several months, I’ll add two other lists: one for locally installed GTD-friendly applications and another for Web-based applications. I believe these are helpful distinctions, although the lines blur considerably.
As always, I have striven to be comprehensive in this list; I’m sure, however, that there are others that I have missed. I welcome feedback on the list, but I would ask that you keep my distinctions (above) in mind. In other words, please don’t give me a hard time for leaving an application off that isn’t GTD-specific!
I hope you find this helpful.
Locally Installed Applications
Action Tracker
Developer: Mac Productive
Current Version: 1.3.1
Price: Free
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: FileMaker Pro (free Runtime version available)
Distinguishing Features: Also organizes notes, contacts, and other information related to projects.
News: None
ActionTastic
Developer: Jon Crosby
Current Version: 0.9.3
Price: Free, open-source
Development Status: Beta
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: Yes
Print Lists: Yes
Required Applications: None
Distinguishing Features: Processing engine; iPod sync; Mail and MailTags compatibility.
News: Developer recently discussed the path to 1.0 on his Web site.
EasyTask Manager
Developer: Orionbelt.com
Current Version: 1.9.2
Price: $20
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: Yes
Print Lists: Yes
Required Applications: None
Distinguishing Features: Windows version available; automatic advance of uncompleted due tasks to “today.”
News: Improved online presence for iPhone compatibility; improved printing capabilities now include notes; recently released EasyProject.
Frictionless
Developer: Twin Forces
Current Version: 2.0d15
Price: Free, open-source
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Quick-entry box; fuzzy repeated actions.
News: 2.0d15+ released with Leopard compatibility.
Ghost Action
Developer: Ghost Park Software
Current Version: 1.1
Price: $20
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: .Mac syncing (without iCal running); PDA/iPod syncing.
News: A beta version is available for Leopard users; plans are in place for iPhone compatibility.
iGTD
Developer: Bartek
Current Version: 1.4.5.6
Price: Free
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Compatible with Address Book, Mail, iSync, and MailTags, as well as Web browser support, Path Finder, Yojimbo, MacJournal, and others; quick-entry feature; simple yet powerful interface.
News: Ongoing development of current version frequently brings additional features; v.2 is in development (public alpha release available for download), as is iGTD Pro.
iCog
Developer: HensPace
Current Version: 1.88
Price: Free
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: Python 2.4 or higher
Distinguishing Features: Compatible with any OS running Python (including Windows); very simple, text-only utility.
News: None
Kinkless GTD
Developer: Ethan Schoonover
Current Version: 0.83
Price: Free
Development Status: Beta
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: OmniOutliner Pro 3.6 or higher
Distinguishing Features: Nothing fancy, but a simple list management tool.
News: Schoonover has effectively abandoned development of kGTD since joining the staff of the Omni Group and working on the OmniFocus development team.
mGTD
Developer: Apokalypse Software Corp
Current Version: 1.2
Price: Free
Development Status: “Pre-final”
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: Mori 1.4
Distinguishing Features: Expands Mori (digital notebook) functions to include GTD principles.
News: None
Midnight Inbox
Developer: Midnight Beep Softworks
Current Version: 1.3.1
Price: $35
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Action timer; quick-note and quick-action hot keys; Mail compatible; “automatic” data collection.
News: Latest version is Leopard-compatible; v.2 was recently discussed in great detail on the Web site.
OmniFocus
Developer: Omni Group
Current Version: 1.0.1
Price: $80
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Mail- and Spotlight-compatible; simple interface with powerful view features.
News: None
pyGTD
Developer: Thiamin Trek
Current Version: n/a
Price: Free
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: Python
Distinguishing Features: Cross-platform compatibility; incorporates Covey-style prioritization with GTD; a simple text-based list.
News: None
Ready, Set, Do!
Developer: Todd Vasquez
Current Version: 1.2j
Price: $20
Development Status: Release
iCal Sync: Yes
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: A very different approach using a set of AppleScript routines to impose organization and communication across a computer’s entire filesystem; multiple language support.
News: A feature allows exporting action lists to iPhone by e-mail.
TaskPaper
Developer: Hog Bay Software
Current Version: 1.0.3 (26)
Price: $19
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Simple, text-based system; no-frills, intentionally designed as an alternative to more full-featured systems.
News: Introductory pricing currently available.
Things
Developer: Cultured Code
Current Version: 0.9.1
Price: $50 (pre-release price of $40 with signup for newsletter)
Development Status: Alpha
iCal Sync: Yes
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Features will include: iCal sync; repeating tasks; Mail compatibility; network and multi-computer operation; and import/export options.
News: Those who want to serve as alpha testers may request access. Final release version will cost between $40 and $50.
Thinking Rock
Developer: Avente Pty Ltd.
Current Version: 1.2.3 (2.0e also available)
Price: Free, open-source
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Cross-platform compatibility through Java; interactive collection and processing.
News: “Epsilon” version of v.2 includes a major overhaul, including plug-in modules, an improved interface, and fixes to problems in previous versions.
Vortex
Developer: AirBlade Software
Current Version: 1.0.13 (r22)
Price: £15 (approx. $30)
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: No
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Two-panel view; single-click creation of new tasks and projects; contingent and dependent actions; time and energy requirement indices; Windows version available.
News: Current version is only compatible with Mac OS X 10.4.
What To Do
Developer: Objective Satisfaction
Current Version: 1.3.2
Price: $29
Development Status: Release
iCal Sync: No
QuickSilver Plug-in: Yes
Web-app Sync: No
Print Lists: Yes
Required Applications: None
Distinguishing Features: Drag-and-drop intensive for easy reorganization; .Mac syncing for multiple computers; XML export.
News: None
Also in This Series
- The Last Action · May 2012
- Master List, April 2011 · April 2011
- GTD for iOS/iPad · February 2011
- E-mail Tricks and Tools · August 2010
- Master List, May 2010 · May 2010
- Inbox Overload · April 2010
- Master List, February 2010 · February 2010
- Getting Back on the GTD Wagon · December 2009
- Master List, June 2009 · June 2009
- Complete Archive
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